Job Openings >> Administrative Analyst/Specialist - CAHSI Connector
Administrative Analyst/Specialist - CAHSI Connector
Summary
Title:Administrative Analyst/Specialist - CAHSI Connector
ID:1139
Department:Administrative
Type of Appointment:Grant-Funded
Description
About the CSUDH Foundation
The California State University, Dominguez Hills Foundation was incorporated in 1968 as a partner of the University to provide services and develop and enhance programs that are an integral part of the University's educational mission. CSU Dominguez Hills is a highly diverse, metropolitan university, primarily serving the South Bay area of Los Angeles County. Established in 1960, CSU Dominguez Hills is one of the 23 campuses that comprise the California State University system.

 

Position Description

Job Title: Connector – CSUDH CAHSI

 

Under the direction of a supervisor, Dean or Director, the position oversees the primary functions of the day-to-day operations in the assigned area:

  • Initiates, develops, maintains and disseminates specialized information.

  • Interacts with faculty, staff and community agents.

  • Monitors, develops, implements specific assigned duties related to the area assigned.

  • Leads, trains, coordinates and provides work direction to subordinate personnel.

  • Provides input in the evaluation of program effectiveness.

  • Serves as the institutional liaison in the absence of the manager.


This position is for the NSF INCLUDES 5-year Grant for CAHSI INCLUDES Project to increase the number of under represented students in the field of computing. The Connector works closely with the Lead at California State University, Dominguez Hills and the Co-Leads to define strategies at least on a semiannual basis. Works with Lead, Co-Leads, and Coordinators to move agenda; regularly engages and maintain relationships with regional members, strategic partners, and affiliates; assists in identifying and onboarding new members, partners, and affiliates; documents actions and progress in the Tracker spreadsheet; and Connects regularly with action leads for accountability

 

Job Duties:

  • Initiate, develop, maintain and disseminate specific task or responsibility.

  • Develop efficient and thorough process for implementing task or program.

  • Work closely with faculty and staff to coordinate, review and disseminate program material.

  • Monitor and coordinate workflow; assure the timely completion of duties assigned to the unit.

  • Assure compliance with District, State and Federal policies and procedures, applicable laws and regulations and generally accepted technical principles.

  • Design and produce brochures to promote specific programs

  • Compile, organize, research and verify information for inclusion in various records and reports.

  • Provide information to District personnel, students and community regarding area's requirements and procedures; answer questions; intervene and resolve problems related to the specific student services area assigned.

  • Prioritize, assign work and provide training to other staff within the unit.

  • Review and audit program area for accuracy and compliance with program requirements assuring the integrity of program.

  • Organize, assign and prepare year-end report.

  • Research and recommend process improvements to provide timely and more efficient use of resources.

  • Participate in task forces, meetings and the selection of new staff members.

  • Operate office machines and electronic equipment and systems including computer terminal, personal computer, typewriter, calculator and copier.

  • Monitor program expenditures.

Required Qualifications:

EDUCATION AND EXPERIENCE

 

Bachelor's degree in related field and three years of direct experience required. Master's degree preferred. Directly related work experience in excess of the three years required and two years of college level course work may be substituted for the required Bachelor's degree.

 

DESIREABLE QUALIFICATIONS

  • Knowledge of K-12, college and university educational systems particularly for CSS/Outreach, recruitment, and retention techniques.

  • Bilingual (English/Spanish)

  • Valid California driver's license.

 

KNOWLEDGE OF

  • Specific program rules, regulations, principles, practices and procedures.

  • Thorough record-keeping techniques.

  • Modern office practices, procedures and equipment.

  • Electronic systems and technological support.

  • District organization, operations, policies and objectives.

  • Oral, written and interpersonal communication skills using tact, patience and courtesy.

  • Applicable sections of State Education Code, Federal and States laws and other applicable laws.

  • Word processing, spreadsheet and database programs.

  • Correct English usage, grammar, spelling, punctuation and vocabulary.

  • Principles of providing training and work direction.

     

ABILITY TO

  • Initiate, develop, and maintain operations of a specific area assignment.

  • Organize day-to-day operations of specific area.

  • Train and provide work direction to others.

  • Assign and review the work of others.

  • Develop and maintain complex budgets.

  • Understand a diverse academic, socioeconomic, cultural, disability and ethnic backgrounds of the program needs.

  • Analyze situations accurately and adopt an effective course of action.

  • Operate standard office machines and electronic systems including calculator, computer terminal, typewriter and copier.

  • Meet schedules and time lines.

  • Work independently with little direction.

  • Establish and maintain cooperative and effective working relationships with others.

  • Read, interpret, apply and explain rules, regulations, policies and procedures.

     

WORKING CONDITIONS

  • Typical office setting.
  • Extensive computer work.
  • Long periods of standing and sitting.
  • Ability to carry up to 25 lbs.
  • Ability to move from one work area to another as needed.

 

SALARY RANGE: $55,000 - $60,000

 

CONDITIONS OF EMPLOYMENT

 

This position is grant-funded and therefore contingent on the renewal of the award. This position is designated as a full-time, twelve-month classified. Excellent fringe benefits include eight 32-hour workweeks during the summer. Working hours will be Monday through Friday 8:00 am. - 5:00 pm, hours may vary. Must be available to work evenings and some weekends on occasion. Employment is contingent upon satisfactory employment verification, fingerprint check, and tuberculosis examination. The selected candidate must provide identification and work authorization. Physical standards for this position are available for review in Human Resources

 

 

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Administrative Analyst/Specialist – CAHSI Connector

 

Overview:

 

The Connector is responsible for a wide range of administrative responsibilities in support of an NSF Includes grant project CAHSI INCLUDES. The majority of work is administrative and analytical in nature with duties covering operational, policy and program research, analysis, reporting, and evaluation for the effective development and administration of programs or improvements to operational policies and procedures. Incumbents may also provide program administration or leadership. Responsibilities may include overseeing day-to-day administrative operations and providing lead work direction to others. Below is a brief list of roles and responsibilities for the connector position:

  • Works with Lead (Dr. Beheshti) and Co-Leads to define strategies at least on a semiannual basis.
  • Works with Lead, Co-Leads, and Coordinators to move agenda.
  • Regularly engages and maintain relationships with regional members, strategic partners, and affiliates.
  • Assists in identifying and onboarding new members, partners, and affiliates.
  • Documents actions and progress in the Tracker spreadsheet.
  • Connects regularly with action leads for accountability.

 

Position Skill Level:


Incumbents in positions at this level perform the full range of work related to program and policy research, analysis, development, evaluation, and/or operational and fiscal analysis related to an administrative specialty. Work requires applying a theoretical knowledge base to develop recommendations and conclusions. Incumbents often serve as program administrators.

 

Nature of Assignments:


Independent performance of varied or specialized administrative and analytical duties and/or service as a program administrator. Work is reviewed against goals and involves independently planning and performing research and participating in the development, alteration, implementation, and evaluation of the organizational units and/or program's policies and procedures.


Supervision & Scope:

Contribution to the completion of broader and more complex organizational or program projects and goals. Often provides project leadership or represents the work unit on key projects within and outside the organization. Accountable for own work results which are reviewed for soundness of judgment

Core Functions:

Program Administration: Program areas cover the full range of administrative and/or academic functions. Duties include, but are not limited to: program and policy research, analysis, development, reporting, and evaluation; determining methods, policies and procedures to achieve programmatic goals; leading related committees; ensuring compliance with applicable regulations or requirements governing the program; and serving as liaison to outside agencies or entities related to the program.

Salary range: $4,000 – $5,000 per month

Typical years of Experience: Three

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