Job Openings >> HUMAN RESOURCES AND PAYROLL, DIRECTOR
HUMAN RESOURCES AND PAYROLL, DIRECTOR
Summary
Title:HUMAN RESOURCES AND PAYROLL, DIRECTOR
ID:1138
Department:Human Resources
Type of Appointment:Full-Time Regular Benefited
Description

HUMAN RESOURCES AND PAYROLL, DIRECTOR

California State University, Dominguez Hills Foundation
The California State University, Dominguez Hills Foundation was incorporated in 1968 as a partner of the University to provide services and develop and enhance programs that are an integral part of the University's educational mission. CSU Dominguez Hills is a highly diverse, metropolitan university primary serving the South Bay area of Los Angeles County. Established in 1960, CSU Dominguez Hills is one of the 23 campuses that compromise the California State University System.

 

Position Summary
Under general supervision of the Executive Director and with the support of 3 FTE staff, the Director of Human Resources and Payroll is responsible for the development, implementation, and ongoing management of robust Human Resources and Payroll functions for two corporations — the CSUDH Foundation and Loker Student Union (LSU) — that employ approximately 700 employees. The department also provides payroll services to a third corporation with approximately 25 employees (Associated Students, Inc.). The Director of Human Resources and Payroll oversees and administers all Human Resources functions in concert with the Human Resources Generalist and the Accounting and Human Resources Assistant and supervises the processing of all payroll performed by the Payroll Technician. Duties include, but are not limited to, recommending Human Resources policies and procedures, maintaining the Employee Handbook, overseeing recruitments, overseeing new hire and benefit enrollment classes, maintaining personnel records, compiling data and filing a variety of governmental reports including workers compensation, Cal OSHA, and affirmative action plans, administration of the TIAA-CREF retirement plan, coordination of professional development programs, preparation and filing of quarterly payroll tax filings, and supervision of a broad range of personnel matters such as discipline, classification, promotion, and evaluation. The Director of Human Resources and Payroll ensures compliance with Foundation, California State University (CSU), state agency, and federal agency and other external agency regulations, timelines and requirements.

 

Essential Duties and Responsibilities

  • Provide vision and administer an efficient and effective department through engagement in systematic strategic planning, assessment and reporting;
  • Develop and implement of a robust Human Resources Information System (HRIS). Serve as human resources and payroll system administrator and stay abreast of changes in hardware and software required for the efficient operation of HRIS;
  • Establish, modify, document and coordinate the implementation of human resources control procedures and best practices for Foundation departments;
  • Establish, update and enforce policies and procedures (including, but not limited to, the Employee Handbook) that provide for the effective operation of the Human Resources Department and overall organization;
  • Perform a broad array of employee relations functions, including handling of complaints and concerns;
  • Provide human resources services and support to LSU management under the Foundation-LSU Business Services Agreement in compliance with LSU policies, including the LSU Employee Handbook;
  • Conduct recruitments for new hires as required;
  • Ensure the setup, maintenance, and integrity of all personnel files for active and inactive employees;
  • Maintain I-9’s, EEO identification forms, and other applicable documents, as well as administration of the eVerify federal contractor system;
  • Create reports for Equal Employment Opportunity, Affirmative Action, and Veterans 100;
  • Develop and implement ongoing offerings of new hire orientation classes for benefited personnel, as well as “refresher” courses as requested;
  • Oversee development, implementation and management of a comprehensive benefits program, negotiate with benefit providers to ensure coverage at desired levels and at reasonable costs, and ensure compliance with all reporting requirements. Ensure proper administration of CalPERS programs for the Loker University Student Union;
  • Administration of all aspects of the Foundation’s TIAA-CREF retirement plan, including enrollments, coordination of plan audits, and filing of Form 5500 for retirement plans of all
    auxiliary corporations;
  • Update and maintain the Injury and Illness Prevent Plan and coordinate claims related thereto, providing a proactive approach to injury prevention, treatment, and reporting by developing and
    administering regular classes on risk related topics;
  • Lead effort to re-form the Auxiliary Safety Committee and work with managers to implement best practices as necessary;
  • Maintain compliance with OSHA standards and prepare all necessary compliance reports, such as the Annual Report 200;
  • Maintain and post all legally mandated information related to sexual harassment, safety, health protection, workers’ compensation, unemployment information, wage and hours laws, and other
    information as required by governmental agencies;
  • Initiate and manage all background checks for employees in accordance with California State University policy and federal and state laws;
  • Ensure required employee and supervisor training programs are consistently assigned, completed, and tracked for supervisors and employees (e.g. sexual harassment prevention training for
    supervisors, IT/Computer security training for employees using CSUDH accounts, harassment prevention training for all employees, defensive driving training for employees authorized to drive
    on Foundation business) and oversee the transition from employee training platform of Target Solutions to SkillPort;
  • Respond to unemployment claims for the Foundation and Loker University Student Union;
  • Prepare and issue W-2s and file documents with the SSA, as appropriate;
  • Prepare and issue 1095-Cs and file documents with the SSA, as appropriate;
  • Ensure compliance with the Affordable Care Act (ACA) and avoidance of organizational financial penalties through monitoring of employee hours and communication with supervisors/project and
    department directors;
  • Coordinate the completion and responses for Human Resources and Payroll items for all external
    and internal audits;
  • Prepare all Human Resources items for the Finance and Human Resources Committee and Board of Directors under the direction of the Chief Operating Officer/Chief Financial Officer;
  • Participate in the Auxiliary Organizations Association (AOA) Human Resources sub-committee and attend bi-annual meetings (summer and winter);
  • Manage employee conflict of interest (COI) program, ensuring completion of employee reporting at the time of hire and annually for key/designated positions;
  • Provide professional expertise and guidance to project directors/department heads on employment law compliance;
  • Communicate with campus constituencies, including Principal Investigators (PIs), Professors, Department Chairs, and Deans; and
  • Collaborate with University HR and Faculty Affairs on a wide range of issues as needed;
  • Supervise three full-time, benefited positions - Human Resources Generalist (1.0), Payroll Specialist (1.0), and Human Resources Coordinator (1.0) 

Minimum Qualifications

  • Bachelor’s degree in an applicable field from an accredited institution of higher education; master’s degree in an applicable field from an accredited institution of higher education preferred.
  • Experience which provides the requisite skills and abilities to perform each of the functions noted in the position description.
  • Minimum of three to five years of progressively responsible work experience in human resources management, including experience in recruitment and selection, position classification, compensation systems development, benefits administration and payroll.
  • Minimum of three years of experience in supervision and management of HR staff.
  • Senior Professional in Human Resources (SPHR) certification or other equivalent professional designation preferred.
  • Ability to independently gather and analyze data, reason logically, and draw valid conclusions
  • Experience in handling various types of personnel related investigations related to sexual harassment, discrimination, disability, and other employee concerns.
  • Demonstrated professionalism in dealing with sensitive and confidential issues.
  • Ability to interpret labor laws and apply those that are relevant to the organization.
  • Ability to apply fundamental compensation, classification and employment concepts.
  • Ability to learn, interpret, prepare and apply a wide variety of policies and procedures.
  • Experience in designing and implementing work processes and procedures.
  • Strong mathematical, analytical and report writing skills.
  • Demonstrated ability to work with a diverse student population and campus community.
  • Ability to communicate ideas and recommendations clearly and concisely, both orally and in writing.
  • Excellent interpersonal skills.
  • Ability to work with shifting deadlines and workload.
  • Ability to conduct workshops and training programs.
  • Ability to operate an office work station, utilizing word processing, spreadsheet and other software currently in use.
  • Ability to satisfactorily complete a background check (including a criminal records check).
  • Experience with SunGard (FIS) IFAS/OneSolution is preferred.

Salary Range

Depends on Qualifications

Position Close Date
March 15, 2019


Language Skills
Ability to read and interpret documents such as safety rules, operating policies, and procedures. Ability to write routine reports and correspondence. Ability to communicate effectively with internal and external customers. Excellent customer service skills.

Mathematical Skills
Ability to calculate figures and amounts. Ability to add, subtract, multiply and divide. Ability to utilize mathematical skills for basic statistical reports.

Reasoning Ability
Ability to solve complex problems and deal with a variety of variables in situations where standardization may not exist.

Other Skills and Abilities
Operate computers with accounting software to record, store, and analyze information. Operate other office machinery (copy machine, 10-key, etc.). Perform a wide range of general office duties including tasks such as filing, answering telephones, handling routine correspondence, and other common office duties. Ability to use Microsoft Office products with basic to intermediate skills using Outlook, Word, and Excel. Ability to meet deadlines and prioritize tasks, with a high level of accuracy and attention to detail. Ability to function as part of a team, be self-motivated, and able to work independently.

Physical Demands
The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform essential functions. While performing the duties of this job, the employee is regularly required to sit; walk; use hands to finger, handle, or feel; reach with hands and arms; talk or hear; climb or balance; stoop, kneel, crouch, or crawl. The employee is occasionally required to stand. The employee must be able to lift and/or move objects weighing up to 25 pounds. The vision requirement for this job is close vision, primarily to use a computer and to process paperwork.


Physical Requirements and Other Conditions of Employment
The holding this position is considered a 'mandated reporter' under the California Child Abuse and Neglect Reporting Act and is required to comply with the requirements set forth as a condition of employment.

All employment with California State University, Dominguez Hills Foundation is at-will and shall continue only upon the mutual consent of the Foundation and the employee. This means that an employee may terminate his or her employment with the Foundation at any time with or without cause or prior notice and that the Foundation may terminate an employee's employment at any time with or without cause or prior notice.


A background check (including a criminal records check) must be completed satisfactorily for any position that the CSUDH Foundation deems sensitive. Sensitive positions are those requiring
heightened scrutiny of individuals holding the position based on potential for harm to children,
concerns for the safety and security of people, animals, or property, or heightened risk of
financial loss to the CSUDH Foundation or individuals in the university community. Failure to
satisfactorily complete the background check may affect the application status of applicants or continued employment of current employees.


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